Not my usual post but this weekend was not my usual one either. My "Stitchin' for Missions" group was asked to sponsor a 7 hour workshop making utility quilts at a Lutheran Womens Missionary League (LWML) convention. Our standard size is 60x80 as for many of our recipients, this is the only quilt they will ever have so we want it big enough for an adult. We were told to expect 70 women throughout the day. I had a crew of 7-10 spaced throughout the day as well. Many asked me how I set it up, supplies, etc. and I am happy to share as it went well (so why reinvent the wheel?).
Our room was about 24x48.
In the back we set up 2 tables end to end (walkway in between) for
sewing machines, 2 per table.
Next were 2 sets of 2 tables each (side by side) which we used for
laying out quilts.
The 3rd "row" was 1 more sewing machine table (2 machines)
and our cutting table/hand work area.
4th row was and area for 2 ironing boards and our supply table
You can see the next area contained our 3 tying tables. In front of
the table on the right is a "Welcome" table where we had the
ladies sign in and then they were assignedto one of our "Stitchers"
to help them get working. The greeter at the table knew who to
call depending on what they wanted to do. eg Jan handled those
on sewing machines, Dede, Jennie and June on tying, Tracy -
the clippers/cutters or she just gave tour and then assigned them.
Behind me (taking the picture) and against a wall was our display.
The right side of the room with the "Welcome" table. You can see
we used quilts as tableclothes.
Our tying tables were: 1 at normal level (you can sit and tie ),
1 was raised 3 inches, the other 6 inches. Kudos to the person who
invented the PVC risers. We had many questions about them.
You can see our display in front.We added finished quilts to the racks
and to 2 chairs on either side. Each time we finished one, it was held
up and "Number 4 (or whatever) is finished"followed by a cheer. We
stored tops and backs, tied together) under the tables so they could
just grab another one and keep going. We flipped our back edges
to the front and pinned for binding while they were there and then
moved from the table to stitchers at machines. Batting roll is at the
end of the table. Other tables had top, batting and backs tied
together and underneath.
This is our cutting table. I made the decision not to have people
cutting squares at the workshop. Cutting materials are their for
We make a "rag" quilt from t-shirt material (I'll post directions
later) so we used half the table for them to clip the rag quilts.
They finished 3 - yeah! Check out Tracy - she's wearing the
aprons we made for this event.
Like many of you, I have ladies who will only do specific
jobs. One only sews blocks/tops, another prefers
(she is CRAZY) binding, another only ties. The rest are
multi-functional. I didn't want anyone waiting to work
sew I brought quilts at every stage.
Supply specifics are given for those who asked for detail...
the rest of you can kinda skim through this part.
4 quilts ready to bind
25 ready to tie
1 ready to clip (pix above)
30+ ready to make into tops
20+ misc color backs
2 rolls batting (only used 1 as about half of the 25
ready to tie had batting with them)
3 cutting boards and 9 various rulers
7 sewing machines (and yes, one did break down
so the spare was good)
2 irons and boards
8 extension cords
Misc. thread - bring lots of neutral, tan or grey...
I had 4 and ran out
15 sewing scissors,
15 thread clipping (read as too dull to cut fabric) scissors
30 total, all were used
5 measuring tapes
3 seam rippers
5 boxes of pins (the large ones 400? each)
5 magnetic pin cushions - 1 between each set
of machines and extras for floating around - all used
2 rolls masking tape...bring more
40+ tying needles One lady chose to just sit and
thread needles - bless her!
Pens, pencils, misc. marking equipment
Boxes and garbage size bags for packing finished quilts
Lunch bags that we attached to each corner of the tying,
cutting and sewing tables for scraps, trash
Box under each tying table for reusable size material scraps
9 of the most wonderful ladies that anyone can ask for as
partners in ministry - No! you can't buy them or have them!
1 Amazing Sovereign God who answers prayers offered
for this event and in all parts of life. He is yours for the
asking as there is enough of Him for all of us
1 or more Bibles for all the answers and as guides
throughout the day.
We transport most of our goods in enormous rolling
suitcases to transport most of our supplies.
We were allowed 2 hours to set up and only needed
45 minutes. We packed for each area. One small suitcase
with crochet thread and needles. 2 large with ready to tie.
1 with tools, 1 with backs. Made setting up a snap.
Also at our planning meeting a week prior, we assigned
duties so we weren't tripping over each other.
Jan set up sewing machine area, June,Jennie and Ruth the
tying tables, Dede display and Welcome table and so on.
Clean up was honestly a little crazy. No plan (me bad!).
Eventually had a couple take over finished quilts, pack and
take to display (11 floors away), another did Welcome/Displays.
Unfortunately the rest kinda got shoved in wherever so much
sorting being done today (yuck!) but I learned a good lesson -
"she who sets it up, packs it up as it came out!"
Hope this helps!
To God be all glory for a wonderful turnout!